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Microsoft Outlook 2007 New Features |
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Microsoft Office Outlook 2007 provides you with
a comprehensive time and information manager. Using new features
such as Instant Search and the To-Do Bar, you can organize and
instantly locate the information that you need. New calendar
sharing capabilities, Microsoft Exchange Server 2007 technology,
and improved access to Microsoft Windows SharePoint Services
(version 3) information enable you to safely share data that
is stored in Office Outlook 2007 with coworkers, friends, and
family, no matter where those people are located. Office Outlook
2007 makes it easier for you to prioritize and control your
time, allowing you to focus on the things that matter most.
This article provides an overview of Office Outlook 2007, with
an emphasis on new and improved features.
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Manage time and information
To help you better manage your time and information, Office
Outlook 2007 offers a number of new and improved features, from
Instant Search to integration of tasks on the calendar. These
features make it easier for you to locate, manage, prioritize,
and act on the volumes of information that you encounter every
day.
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Quickly find the information you need
Instant Search: Office Outlook 2007 provides a new fast
way to find your information, no matter which folder it is in.
Outlook now uses the same search technology that Microsoft Windows
does, to deliver fast results regardless of mailbox size. In
addition, an improved visual design displays each individual
result of your search immediately, as soon as it is available,
while the search is still running. Search now appears in the
same place no matter where you are in Outlook. You can also
forward your search query to Windows Desktop Search for a broader
search of your entire computer.
Color Categories: New Color Categories give you a quick,
visual way to customize items and to distinguish items from
one another, making it easy to locate information. Suppose,
for instance, that you want to assign a color category to all
items related to a certain project. You can add the same color
category to e-mail, calendar, and task items so that you can
easily locate all items from that project at a glance. When
you need to find the information later, you can search and sort
by Color Categories to quickly and visually identify what you
are looking for.
Color Category roaming: Color Categories are now saved
in your default data file, instead of in the Windows registry.
If you use a Microsoft Exchange Server e-mail account, your
categories are now available on all of the computers that you
work on.
Results-oriented user interface: Office Outlook 2007
has a redesigned user interface that makes it easier and more
intuitive for you to compose, format, and act on your e-mail.
You can now access all of the rich features and capabilities
in Outlook in at one easy-to-find location within your e-mail
message.
Attachment previewing: Using the new Attachment Previewer, you
can view your attachments from within the Reading Pane by making
only a single click. This improvement saves you time and allows
you to view attachments in context with the e-mail message.
Address Book enhancement: You can now sort names in the
Outlook Global Address Book (GAL) by department, as well as
by name.
Minimized Navigation Pane: The Navigation Pane can now
be minimized into a vertical button bar, to provide you with
a larger work area while allowing quick access to Favorite Folders
and other views.
Yomi names :Office Outlook 2007 supports Japanese Yomi
names in Contacts.
Week view changed in Calendar: Office Outlook 2007 features
a new week view. The former week view was a two-column layout
of days, similar to a day planner. The new week view is similar
to the work week views in previous versions.
Default detail level The default detail level of the month view
has changed.
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Easily manage your daily priorities
To-Do Bar: The new To-Do Bar integrates your tasks, e-mail
messages flagged for follow up, upcoming appointments, and calendar
information in one convenient place. It also includes tasks
from the Microsoft Office OneNote 2007 note-taking program,
Microsoft Office Project 2007, and Windows SharePoint Services
version 3 Web sites. The To-Do Bar gives you a consolidated
view of your priorities for the day.
Flagging mail for follow-up: Flags are now more useful
throughout Outlook. You can use a flag to quickly create a follow-up
item that can be tracked in the To-Do Bar, in your Inbox, and
even in Calendar. They are also still handy for setting reminders
for yourself and other people.
Task integration on the Calendar: Office Outlook 2007
integrates tasks on the calendar into the Daily Task List so
that you see them displayed beneath your daily appointments
and meetings. To allot time for working on a task, you simply
drag the task onto your calendar. When you complete a task on
a given day, the task sticks to that day, providing a visual
record of the work that you performed. Tasks that you do not
complete roll over to the next day, and accumulate until you
mark them as complete.
Improved scheduling capabilities: Improved scheduling
capabilities in Office Outlook 2007 and Exchange Server 2007
help you to schedule meetings easily and in less time. When
you use Exchange Server 2007, attendee schedules are reviewed,
and an ideal meeting time and location is recommended. A number
of other improvements in Office Outlook 2007 make the calendaring
experience easier for people who are using Exchange 2003 or
Exchange Server 2007. When changes are made to the meeting location
or agenda, attendees receive an informational update, rather
than having to reaccept the meeting. Additionally, changes are
highlighted in the meeting update, making it easier to locate
the information that has been modified.
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Put relevant information at your fingertips
By bringing relevant information directly to your Inbox, Office
Outlook 2007 puts you in touch with the information that you
need every day.
Connect Windows SharePoint Services version 3: Lists
to Outlook Office Outlook 2007 allows you to interact from anywhere,
anytime, with information stored in SharePoint lists. You can
connect calendars, document libraries, discussion boards, contacts,
and tasks into Office Outlook 2007, and then preview, search,
or edit that content. Any changes that you make to this information
is updated both on the server version and in your Web browser.
New Office Outlook 2007 features (such as calendar overlay,
electronic business cards, and the To-Do Bar) also incorporate
SharePoint content.
Really Simple Syndication (RSS) Feeds: RSS Feeds provide
a convenient way for content publishers to distribute information
in a standardized format. A common example of RSS content is
the sources for information that is updated frequently, such
as news headlines and personal Web logs (called blogs). The
benefit of RSS is the aggregation of all content from multiple
Web sources in one place, along with not having to provide your
e-mail address to content publishers to receive the information.
You no longer have to visit various Web sites to obtain the
latest information on your topics of interest.
Auto Account Setup: The new Auto  Account
Setup feature makes adding accounts to Office Outlook 2007 easy.
You simply enter the account name and password from your Exchange
Server, POP3, or IMAP e-mail account. Office Outlook 2007 configures
the account for you. You do not have to remember your server
name or any other arcane information, configure the ports, or
do anything else. When you use an Exchange Server 2007 account,
your account remains up to date because it has a dynamic connection
to Exchange Server. This way, if your mailbox is moved from
one server to another, Office Outlook 2007 automatically detects
the change and continues to support your daily work without
any interruption.
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Easily share information with
anyone, anywhere
Calendar Snapshots: You can send your calendar to anyone
in an e-mail message. The recipient can open the calendar either
in their Web browser or in Outlook.
Internet Calendar Subscriptions: Internet Calendars are
calendars that are shared over the Internet. These calendars,
whether created in Outlook or in another application, are downloaded
from a calendar publishing service or from a special Web site
where people can host and subscribe to calendars. Included in
the Internet Calendar Subscription is information for instructing
Outlook about where and how often to query for updates.
Calendar overlays Viewing calendars in overlay mode enables
you to navigate multiple calendars on top of one another, making
it easier to compare your calendar with a coworker's or team
calendar to find a free time to meet.
Publish calendars to Microsoft Office Online: You can
share your calendar with everyone, or with only designated people,
by publishing your Internet Calendars to Office Online.
Electronic Business Cards: You can create and share customized
Electronic Business Cards, which provide a personalized way
to communicate your information. You can share your card either
as an attachment or as part of your e-mail signature. Electronic
Business Cards allow you to customize your contact information,
and also to add logos and photos, making contacts more personally
relevant and easier to locate. Electronic Business Cards can
be exchanged easily through e-mail messages, and can be saved
to your Contacts folder.
Microsoft Office InfoPath 2007 integration in Outlook:
The full integration of Office Outlook 2007 with Office InfoPath
2007 makes it possible to embed an InfoPath form within an e-mail
message, and to send it to people along with a request that
they fill in the needed information. The only actions required
of the recipient are replying to your message and completing
the embedded form. After you have collected the respondents'
answers, you can export the data to Microsoft Office Excel 2007
for analysis, or merge the answers from the form that you distributed
into one master form.
Out of Office Assistant: Previously, when you started
Outlook, and your Out of Office Assistant was turned on, an
information alert dialog box appeared. In Office Outlook 2007,
when you have Out of Office autoreplies turned on, a notice
appears on the status bar. When you use an Exchange Server 2007
account, you can now schedule your Out of Office times in advance
and not have to worry about forgetting to turn the Out of Assistant
on or off. Additionally, when you use Exchange Server 2007 e-mail
accounts, you can specify separate messages for recipients who
are inside your organization and those who are outside of it.
Unified messaging: Using Exchange Server 2007, you can
have voice mail and faxes delivered to your Office Outlook 2007
Inbox.
Support for Internationalized Domain Names: Office Outlook
2007 now supports Internationalized Domain Names in e-mail addresses.
Internationalized Domain Names support allows people to register
and use domain names in their native languages instead of only
in English.
Improved Data Caching Office: Outlook 2007 now supports
caching - or making a local synchronized copy - of shared data
that you work with. For example, if you work with another person's
shared folders, a copy of that information is stored on your
computer. This provides better performance, and allows you to
work with shared data even when you don't have a connection
to the Exchange server. |
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Effectively control which e-mail
messages reach you
Outlook E-mail Postmark Outlook: E-mail Postmark is a
new technology from Microsoft to help stop junk e-mail. This
technology asks the sender's computer to perform a computation
or puzzle, and then assigns this work to the message as a token
of legitimacy. Creating an Outlook E-mail Postmark makes it
difficult and time-intensive for spammers to send mass e-mail
messages, but it does not change your experience when sending
legitimate messages. When a message that has a postmark is received
by Office Outlook 2007, the system can easily verify the validity
of that message. If the postmark is valid, that is evidence
that the sender's computer incurred a certain cost in sending
this message. As a result, messages that have a postmark appear
in the Inbox, rather than in the Junk E-mail folder.
Junk E-mail Filter/phishing protection: Office Outlook
2007 features an improved Junk E-mail Filter that sorts out
even more unwanted e-mail messages that before. There is also
new protection against phishing (the use of fraudulent e-mail
messages that might trick you into divulging personal information).
Office Outlook 2007 tracks suspicious e-mail messages, and helps
protect you by automatically disabling links within such messages
until you approve them. You are warned from within the e-mail
message of potentially threatening or malicious sites. |
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Keep personal and company information
safer
Managed E-mail Folders: When you use Exchange Server
2007, Managed E-mail Folders help companies to enforce e-mail
retention and storage policies for workers' mailboxes, including
ways of specifying other people's access to such mailboxes.
E-mail records repository: You can save and archive e-mail
messages in a Windows SharePoint Services version 3 document
library. Office Outlook 2007 provides you with access to these
repository folders along with your mail folders, enabling you
to use them just as you would other folders. However, these
folders can be made publicly accessible to other people, and
they are optimized for long-term archival and compliance purposes.
Information Rights Management (IRM): Improved IRM is
a policy-enforcement technology available in the Microsoft Office
System that helps protect documents, worksheets, presentations,
and e-mail messages from unauthorized access and use. IRM allows
you to specify who can access a document or an e-mail message,
and to control whether each of these people is allowed to edit,
copy, forward, and/or print the contents, including attachments.
Free/busy information management: When you use an Exchange
Server 2007 account, you can specify who can view your free/busy
information, which keeps you in control of your personal data.
Trust Center: The Trust Center is where you can find
security and privacy settings for 2007 Microsoft Office system
programs. The Very High, High, Medium, and Low security levels
used in earlier versions of Office have been replaced by a more
streamlined security system.
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Migrating
to Microsoft Office 2007
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